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Creating Unavailabilities for Multiple Days or Workers

Andrew Dotto Updated by Andrew Dotto

Unavailability can be applied to workers when they are not available to receive scheduled work, such as during annual leave, training, sickness or other operational commitments. DRS allows planners to create unavailability for multiple workers across a range of dates, ensuring their diaries accurately reflect when they cannot be scheduled.

Using Daily Unavailabilities

You can apply daily unavailability to one or multiple workers over a period of time and on certain days within that period. To add Daily unavailability, select a single or multiple workers in the worker screen and click on Daily Unavailability.

This will launch the Daily Unavailabilities pop up window, from here you can set the start and dates/times of the unavailability. From the Reason drop down select a reason for the unavailability and add a comment to reflect what the Unavailability is for.

Conflict Resolution Mode

This is where you need to specify what should happen if there is a conflict with jobs being present in the window selected. You can choose to:

  • Abort the operation and this will allow you to amend jobs in the diary.
  • Suspend the jobs which will remove all jobs present in the diary and put them into a suspended state
  • Force the jobs which will add the unavailability in and overlap/force the jobs in the diary on these days.

Under the Days section you can select the days that need to be covered across the window, anything highlighted green will be made unavailable any days that are red will not.

Based on the example above it would create a team meeting in the diary of the three workers on a Monday morning between 8am and 9am between the 9th Jan 2025 and 3rd Jan 2026.

Under Workers will be a list of those selected you can click on the bin next to any resource to remove this resource. To add any resources, click on the + symbol and select from the pop-up list. Select the operatives and click select to apply them back in the screen.

Click Apply

This will show the progress window, this will display the success rate or errors.

Once completed click on Close

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